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SCTC Conference – Speaker Submission Guidelines
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SCTC Fall Conference
October 17 - 20, 2016
Kansas City, Missouri


The following information will help candidates to provide a complete speaker/session submission that will meet the SCTC's requirements and ensure full evaluation by the Conference Committee. The Speaker Submitter must follow these guidelines completely. If you have any questions, please do not hesitate to contact Cathy Cimaglia at 1-800-782-7670 or via e-mail at

Submissions must be received by the close of business (5:00 pm PST) on Friday, May 27, 2016.

It is important to note that sessions presented at the SCTC conference may be topic-specific but must not be a sales pitch for a vendor service or product. Specific companies, products or services may be referenced in the context of the broader presentation. This guideline is strictly enforced and presenters must provide their presentations (in Microsoft PowerPoint™ format) to the SCTC prior to the conference to ensure adherence. The only exception to this rule is for panel discussions during which the specific technology (services, products) may be discussed in terms of their technical capabilities.

Presentation material will be made available to SCTC members via a secure website after the actual conference. Presenters may opt out of this requirement but should understand that this will diminish the value of their presentation.

The SCTC does not provide financial compensation for speaking.  In addition, selected speakers are responsible for their travel expenses. The SCTC does compensate speakers by providing the speaker with a free one-day admission to the conference on the day they are speaking, allowing attendance at all other sessions and meals.

The SCTC considers the submission of a proposal as a commitment to speak at the SCTC Fall 2016 Conference. Cancellation of scheduled presentations due to speaker termination creates a financial burden on the SCTC and demonstrates an unprofessional image. If you or your proposed speaker is not willing to make the presentation a personal schedule priority for the dates of October 17-20, 2016, please do not submit a proposal in response to this Call for Speakers.


Online Submission

Speaker/Session submissions are accepted on-line only. Please complete all aspects of the Speaker Submission Form. Submit a separate form for each proposed session and/or speaker

The following information is required:

Full Contact Information: Speaker name, Speaker Title/Position, Company (if applicable), Address, Telephone Number, Fax Number and E-mail Address.

Speaker Biography (Narrative format): This should be a short résumé or biography of roughly 75 to 100 words that will be used to introduce the speaker and published in the conference brochure and attendee's material. This biography should demonstrate the speaker's expertise and experience with the subject matter of the proposed presentation.

Speaker ExperienceSCTC consultant members are encouraged to submit, even if they have limited speaking experience.  Non-SCTC consultants and outside speakers must include a minimum of three (3) previous occasions when he/she has spoken to an audience of the same size or greater than the SCTC, listing the event, event date and session topic.

Session Length: Most standard sessions will be either 25 minutes or 45 minutes in length. Speakers should plan to present their information in 20 or 40 minutes to allow adequate time for attendee questions. Please indicate the session length required. If you topic can fit within either time slot, please provide the information when completing the submission form.

Session Length (other):  Panel discussions and other technical sessions may be longer in length if the content is deemed highly valuable to attendees by the Conference Planning Committee. If you believe that the session you are proposing merits a longer session length, please indicate this in your submission.

Session Title: Short title of the proposed session, case study, panel or workshop.

Session Description: A detailed description listing the education benefits of the presentation. The session description should be detailed enough for the selection committee to appreciate its value.

Session Promotional Description: A 50 to 75 word marketing oriented "blurb” for the conference brochure, which "sells” the session to potential attendees and provides specific information about what attendees will learn.

Upon completion of the on-line submission form a confirmation email will be sent advising you that it has been received. If you do not receive your confirmation within three (3) days of your submission, please contact Cathy Cimaglia at (800) 782-7670 or via e-mail at


Submission Do's and Don'ts

Don't submit a session you've already done for this audience, even in another venue.

Do submit something new, refreshing and un-canned.

Don't submit a sales pitch or company/product pitch.

Do submit something educational and enlightening that is applications-oriented.

Don't submit if you're not sure you will be able to fulfill the obligation if you are chosen.

Do look at your calendar and make sure you can accept if you are invited to speak.

Don't assume the committee will understand the value of the presentation if you submit the speaker name and presentation title only.

Do follow the directions and send in the requested information by the printed deadline.

Submission Evaluation

The Speaker Selection Committee will review each submission for completeness and give each submission careful consideration. Overall, proposed presentations will be evaluated in terms of the following:

  • Relevance to the practice of communications technology consultants
  • Educational content
  • Originality of content and format
  • Recent conference presentations
  • Knowledge and experience of the speaker.

All submitters will be notified in writing of the committee's decision by June 17, 2016.

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